HIPAA Notice - Very Best Medical

HIPAA Notice of Privacy Practices

Effective Date: January 1, 2024

Your Rights Regarding Your Protected Health Information

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

How We May Use and Disclose Your Health Information

For Treatment

We may use your health information to provide you with medical treatment or services. We may disclose health information about you to doctors, nurses, technicians, or other personnel who are involved in taking care of you.

For Payment

We may use and disclose your health information so that the treatment and services you receive may be billed to and payment may be collected from you, an insurance company, or a third party.

For Healthcare Operations

We may use and disclose your health information for healthcare operations purposes. These uses and disclosures are necessary to run our practice and make sure that all of our patients receive quality care.

Your Individual Rights

You have the following rights regarding your protected health information:

Right to request restrictions on certain uses and disclosures
Right to receive confidential communications
Right to inspect and copy your health information
Right to amend your health information
Right to receive an accounting of disclosures
Right to receive a paper copy of this notice

Special Situations

We may use or disclose your health information without your authorization in the following situations:

When required by law
For public health activities
To report abuse, neglect, or domestic violence
For health oversight activities
For judicial and administrative proceedings
For law enforcement purposes
To avert a serious threat to health or safety

Changes to This Notice

We reserve the right to change this notice and to make the revised or new notice provisions effective for medical information we already have about you as well as any information we receive in the future. We will post a copy of the current notice in our office and on our website.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or with the Secretary of the Department of Health and Human Services. To file a complaint with us, contact:

Privacy Officer

Very Best Medical

1329 Alton Rd, Miami Beach, FL 33139

Phone: 305.344.BEST (2378)

Email: privacy@verybestmedical.com

All complaints must be submitted in writing. You will not be penalized for filing a complaint.

Contact Information

If you have questions about this notice or need more information about our privacy practices, please contact us:

Very Best Medical

1329 Alton Rd, Miami Beach, FL 33139

Phone: 305.344.BEST (2378)

Email: info@verybestmedical.com

Our accessibility standard and approach

Standard targeted: We use the Web Content Accessibility Guidelines (WCAG) Level AA as our benchmark for accessibility. We work toward this standard on an ongoing basis.

Continuous program: Accessibility is part of our regular design, authoring, development, testing, and maintenance processes. We treat it as a continuous improvement effort.

What we are doing

Text alternatives. We provide alt text for meaningful images and mark decorative images appropriately.

Page titles and headings. Each page has a descriptive title and a logical heading structure to support efficient navigation for screen reader users and keyboard users.

Keyboard access. Interactive elements can be reached and used with a keyboard. A visible focus indicator is present, and a Skip to main content link is available where practicable.

Forms and errors. Form fields have explicit labels. Required fields and errors are identified in ways that work with assistive technologies, and we provide error suggestions where possible.

Color and contrast. Text and important graphics are designed to meet contrast targets. Information is not conveyed by color alone.

Links and controls. Links and buttons include accessible names that describe their purpose.

Multimedia. Where we host prerecorded video, we aim to provide captions. For audio content, we aim to provide transcripts.

Mobile and zoom. Pages support zoom, reflow, and device orientation changes on modern devices and browsers.

Documents. When possible, we provide HTML pages instead of PDFs. Essential PDFs are being reviewed and improved. Alternative formats are available upon request at no charge.

Third parties. Some content or features may be provided by vendors. We request accessible solutions and provide accessible alternatives when needed.

Testing and monitoring

Automated scans run regularly to detect common issues across templates and new content.

Manual checks include screen reader testing on Windows and macOS, keyboard‑only navigation, and mobile checks.

Release reviews occur before major updates and after significant changes.

Feedback triage ensures reported issues are tracked, prioritized, and resolved.

Known or suspected issues and ongoing work

Reviewing legacy images and hero areas for accurate alt text.

Confirming page titles and H1 headings across all page types.

Validating keyboard access and focus order for menus, modals, and sliders.

Auditing color contrast on banners, buttons, and links.

Replacing frequently used PDFs with accessible HTML where feasible.

Vendor and procurement expectations

Demonstrate accessibility conformance for user‑facing features and provide documentation when available.

Remediate issues that affect core patient tasks within agreed timelines.

Avoid introducing inaccessible widgets or content.

Support accessible alternatives if full conformance is not yet feasible.